Valdosta City School District

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Transportation » Transportation Requests

Transportation Requests

Transportation Requests

Requests for Transportation Instructions 

  • Requests must be made by filling out the Request for Transportation Form.
  • All requests shall be directed to the Superintendent’s Office for approval before submitting to Department of Transportation.
  • Requests must be received by the Superintendent’s office at least (10) ten days prior to departure.
  • DO NOT FAX requests to Department of Transportation.
  • If your trip is after hours/please provide a phone/cell number for emergency purposes.
  • All cancellations must be made prior to your scheduled departure date/time. *If proper notification is not given in advance your organization will be billed for this trip.
Field Trips
Teacher procedures for securing permission to schedule a field trip

Any teacher planning a field trip must receive the principal’s approval fifteen (15) days prior to the trip. The principal is responsible for reviewing the educational justification of the trip and checking the reasonableness of any cost associated with the trip that must be paid by the students. Information or public announcements regarding planned field trips or receipt of field trip monies are not to be initiated with students and parents until the principal has authorized the field trip.

Once approved, the teacher will complete the transportation request form and obtain the principal’s signature for approval. The approved transportation request form should be sent to the Deputy Superintendent ten (10) days prior to the scheduled trip. The Deputy Superintendent will sign off on the form and forward it to the transportation department to be processed. Field trip forms received less than ten (10) days prior to the scheduled date of the trip may be denied at the discretion of the Superintendent and/or Deputy Superintendent. The Deputy Superintendent will send an email confirmation back to the originator of the trip and the building principal. If the originator of the request has not received an email confirmation three (3) days prior to the trip, please contact the Deputy Superintendent.

Prior to a scheduled field trip, it will be the responsibility of the supervising teacher to have signed parent/guardian permission forms on file in the school office for all participating students along with the name of the chaperones supervising the trip. The departure and return time, method of transportation, and meal plans must be clearly stated on the permission form and conveyed to students, parents and school administration.

All students are eligible to participate in a regular school-day field trip and may not be excluded due to inability to pay his/her portion of the trip. Accommodations for students with disabilities shall be provided (e.g., special assistance, transportation, accessibility at site).

Please download the "field trip guidelines and procedures 2017-18" below for additional instructions and information.